in Pelican Bay
TO ALL CONTRACTORS/VENDORS
FROM: The Cap Ferrat Board of Directors
TO: ALL CONTRACTORS / VENDORS
Cap Ferrat welcomes all vendor personnel and trades people who are providing services and goods to our owners. Please take the time to read these instructions.
It is the objective of these rules and policies to facilitate the efforts of all contractors and service providers by establishing procedures that will enable them to do their jobs in an efficient, timely way while at the same time respecting the rights of other trades people, owners, guests and staff personnel and to maintain the integrity of the building, its facilities and grounds. Failure to comply with these rules may result in a fine of $200 per occurrence and fine must be paid prior to re-entry. After three such occurrences access to the building may be denied.
July 2006 the Cap Ferrat Board of Directors implemented changes to our existing Rules & Policies document. Please contact our office to update your records. Please print a copy of our Vendor/Contractor Rules & Policies and fax a signed copy to our office at 239-597-3676
Please contact Carol Anderson, in the Managers Office Monday through Friday to complete your paperwork.
If you have any questions, please feel free to contact the Management Office Monday through Friday.
Thank you for your cooperation,
Board of Directors
Cap Ferrat Condominium
ENTRY & WORK PROCEDURES
Before any work is allowed in the building prior arrangements must be made by the resident and the vendor with the Cap Ferrat office. (239) 597-6033. Access may be denied if prior arrangements are not made with the office.
Deliveries are to be scheduled in advance and coordinated with the resident and the management office. We can only accommodate one vehicle in our delivery area; therefore deliveries must be scheduled in advance to prevent grid lock. 239-597-6033.
Contractors and trades people are required to register and provide the following credentials Cap Ferrat office prior to commencing work. Evidence of the following credentials must be presented: Fax all information to
• General Liability Insurance
• Workers Compensation Insurance (or Exempt Certificate)
• Current Occupational License
• Signed copy of Cap Ferrat Rules & Policies (click here)
Daily Access for Contractor personnel and trades people:
• Monday thru Friday from 8:00 am to 4:30 pm (except holidays). No exceptions without management approval.
• Drive up to entrance to register at front desk and get parking instructions.
• Tools and materials must be exclusively brought in through the garage. (not the lobby)
• You must notify the front desk upon leaving the building each day.
Once you are registered and parked:
Entrance: Enter and exit through the garage level service entrance on the south side of the building.
Elevators: All contractors, vendors and delivery persons must only use the padded elevators. Fines will be issued for not using the padded elevators.
Shopping Carts are for resident use only all contractors, vendors and delivery personnel are expected to use their own carts and dollies.
Trash, Debris & Boxes: All workers responsible for removal of all trash and debris from Cap Ferrat premises. Cap Ferrat garbage disposal facilities – including the in-unit trash chutes are not to be used.
Alarms: Dust, smoke, paint fumes etc., will trigger our smoke alarms. If there is a possibility of potential dust, smoke, fumes etc. all workers are expected to cover all smoke detectors first thing in the morning and remove the covering at night before leaving. If contractors are leaving the area for any reason, including lunch, smoke detectors will be uncovered, then recovered upon their return. If fire alarm is activated due to lack of compliance, or other actions of the service provider, the person or company responsible will be required to pay any fine charged to the Association by the Fire Department (currently $500.00).
Leaving: Don’t forget to notify the front desk upon leaving the building each day.
Again, we thank you for your compliance with these rules and for your cooperation in helping to maintain the appearance, cleanliness and integrity of the building. If you have questions, concerns or suggestions, please contact the Cap Ferrat Office at 239-597-6033.
RULES: "HEAVY" CONSTRUCTION or "EXTENSIVE REMODELING"
Unit owners may not engage in “extensive remodeling work” or “heavy construction” activity, except with prior written approval of the Board of Directors, and then, only during the period of May 1, through November 15, inclusive. “Extensive remodeling” or “heavy construction” shall be as determined by the Board of Directors from time to time, and shall include but not be limited to activities involving the following:
Activities involving the use of power equipment such as jackhammers, drills, saws, compressors, nail guns, and the like, which create substantial noise, as determined by the Board.
Activities resulting in the creation of substantial noise that can be heard outside of the unit, such as excessive hammering, regardless of whether power equipment is used or not, as determined by the Board.
Activities rendering the unit uninhabitable during the performance of the work.
Activities requiring the storage of materials or equipment on the premises outside of the unit, or the presence of vehicles or equipment on the Condominium Property.
Activities involving the presence of work crews or significant numbers of workers, as determined by the Board.
Activities requiring the use of scaffolding, booms, or other forms of exterior access.
Unless otherwise approved in writing the Board of Directors, work shall only be performed between the hours of 8:00 A.M. and 4:45 P.M., Monday through Friday.
Any “extensive remodeling” or “heavy construction” work must be commenced on or after May 1, and must be completed, as evidenced by a Certificate of Occupancy, Certificate of Completion, or similar approval from a governmental entity, by November 15 of the same year. If such a Certificate of Occupancy, Certificate of Completion, or similar document evidencing final governmental approval, has not been produced by November 15, work shall cease on the project until the following May 1.
The Board may waive the prohibition against “heavy construction” or “extensive remodeling work” being done in the period between November 15 and May 1, in the case of an emergency (or in deminimus cases or hardship situations), as determined by the Board, and may permit the temporary staging of scaffolding for maintenance and repair of hurricane shutters. In general, hardship situations will be limited to emergency conditions, such as those created by catastrophic events or casualties. The Board, or Manager, shall have the authority to issue a “Stop Work Order” in the event of violation of this provision. Said “Stop Work Order” will be effective upon posting a notice on the unit’s door. Any work performed during a “Stop Work Order” shall subject the unit owner to all remedies contained in the Condominium Documents, including a fine of $100.00 per day for each day of violation.
Revised May 19, 2014